The “Rules and Alerts” dialog box displays. To do this, I click the “Home” tab.Ĭlick the “Rules” button in the “Move” section and select “Manage Rules & Alerts” from the drop-down menu. I want to modify my rule to display the “New Mail Alerts” dialog box rather than a “Desktop Alert”. Modifying, deleting, or even temporarily turning off your rules is easy. If you prefer this style of notification, you’ll have to go through “Advanced Options” for every rule you create”.
Note that this is different from the “New Mail Alerts” dialog box–instead, it’s a native Windows notification. Now, when I receive an email from Whitson, a desktop alert displays on the Windows desktop. Review the rule description under “Step 3” and click “Finish” when you’re done. If you want to run the rule immediately on messages already in the inbox, select the “Run this rule now on messages already in ‘Inbox’”. The last screen allows you to specify a name for the rule, and set up some rule options, including one to “Turn on this rule” immediately. I don’t want any exceptions, so I just click “Next” to skip this screen. Choose any exceptions you want to apply to your rule and click “Next”. The next screen provides options for setting exceptions to the rule, such as if you don’t want to get a notification if the message is a meeting invitation or update. Once you’ve selected what you want done with the message, click “Next”.
I want to receive a Desktop Alert when I get an email message from Whitson, so I select the last option on the list, “display a Desktop Alert”. You can do things like move the message to a specific folder, forward it to one or more people, reply using a template, or mark it as read. Now, select options to indicate what should be done with a message you receive that matches the selected conditions. Once you’ve selected the conditions you want to check, click “Next”. Once you select that condition, click the blue link on that condition in the “Step 2” box to edit the values.
The blue underlined text are links you click to specify the value(s) you want checked for in that condition. I want to receive notifications when I receive emails from Whitson sent only to me, so I select those conditions. Select the check boxes for the conditions you want to check for email notifications. The first screen on the “Rules Wizard” dialog box displays a list of detailed conditions to check. To do so, open the “Create Rule” dialog box, as described earlier in this article. When creating rules, you can select from additional, more specific options than are available on the main “Create Rule” dialog box. The “New Mail Alerts” dialog box stays open until you click “Close”, even when you open an email message from the dialog box and then close the message. If you want to view an email directly from this dialog box, select the email to view and click “Open Item”. However, if there were more emails from Whitson, they would all be listed here. I currently only have one email from Whitson in my inbox, so that’s the only one listed on this dialog box. The “New Mail Alerts” dialog box will appear, demanding immediate action. I want to find out what emails are in my inbox from Whitson, so I select the check box. Click “OK” once you’ve made your choices.Ī “Success” dialog box displays with an option to “Run this rule now on messages already in the current folder”. If you don’t want to be notified of emails where you’re CC’ed or one of several recipients, select “me only” from the “Sent to” drop-down list. I also select the “Sent to” check box and make sure my name is selected from the drop-down list, so I’ll receive notifications for emails sent from Whitson directly to me.
I want to get immediate notifications about emails I receive from Whitson, so I select the first check box. In the “Create Rule” dialog box, select the conditions on which you want to receive notifications about new email. For this example, I’ll set up a rule to notify me when I receive an email from my boss, because emails from your boss are always important, right? So, I’d right-click on the email from How-To Geek’s editor-in-chief, Whitson Gordon, and select “Rules” and then “Create Rule” from the popup menu. The easiest way to set up this rule is to find an email from that person.
Here’s how to set up a rule that only shows email notifications from a certain sender. If you need to be responsive to certain people, such as clients, your boss, or your family members, you can use Rules in Outlook to receive notifications about certain messages only.
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